Privacy Policy

1. Data Controller Identity

The controller of personal data processed through this website is Baltijas Starptautiskā Atjaunojamās Enerģijas Asociācija (Baltic International Renewable Energy Association), registration No. 40008290451, registered legal address: “Jaundzintari”, Garoza, Salgales pag., Jelgavas nov., LV-3045, Latvia.

2. Contact Information

Email: contact@kaikumuhniemi.org; phone: +371 29445006; correspondence address: Bruņinieku iela 28-5, Centra rajons, Rīga, LV-1011, Latvia.

3. Types of Personal Data Collected

• Identification and contact data you provide: name, email address, country, organization.
• The content of your messages and stated areas of interest.
• Your cookie preference, stored in your browser.

4. Purposes of Processing

We process personal data to respond to inquiries, handle membership and volunteer inquiries, communicate about educational activities, and fulfil legal obligations.

5. Legal Bases for Processing

• Your consent (Article 6(1)(a) GDPR), given when submitting a form.
• Steps prior to entering into membership at your request (Article 6(1)(b)).
• Compliance with legal obligations (Article 6(1)(c)).
• Our legitimate interest in responding to correspondence (Article 6(1)(f)).

6. Contact Form Data

Website forms prepare an email message in your own email application, which you then send to contact@kaikumuhniemi.org. The website itself does not store form contents. We process the email you send only to respond to your inquiry.

7. Membership Inquiries

Information provided with a membership inquiry is used to assess and respond to the inquiry in accordance with the statutes. If you become a member, membership records are kept as required by law and the statutes.

8. Volunteer Applications

Volunteer application data is used solely to discuss possible volunteer opportunities with you.

9. Data Retention

Inquiry correspondence is retained for as long as necessary to handle the inquiry and for a reasonable period afterwards, generally no longer than 24 months, unless a longer period is required by law or membership is established.

10. Data Sharing

We do not sell personal data. Data may be processed by our email and website hosting providers acting as processors, or disclosed where required by law.

11. Data Security

We take reasonable organizational and technical measures appropriate to a small association to protect personal data against unauthorised access, loss or misuse.

12. International Data Transfers

Where service providers process data outside the European Economic Area, we rely on appropriate safeguards provided by the GDPR, such as adequacy decisions or standard contractual clauses.

13. Cookies and Analytics

This website currently uses only strictly necessary browser storage. No analytics or advertising cookies are set. See our Cookie Policy.

14. User Rights

You have the right to access, rectify, erase, restrict and object to processing of your personal data, and the right to data portability, under Articles 15–21 GDPR.

15. Right to Withdraw Consent

Where processing is based on consent, you may withdraw it at any time by writing to contact@kaikumuhniemi.org. Withdrawal does not affect processing carried out before it.

16. Right to Lodge a Complaint

You may lodge a complaint with the Latvian Data State Inspectorate (Datu valsts inspekcija), Elijas iela 17, Rīga, LV-1050, www.dvi.gov.lv, or with the supervisory authority in your country of residence.

17. Data Protection Contact

For any data protection question, contact contact@kaikumuhniemi.org with the subject “Data protection”.

18. Policy Updates

We may update this policy. The current version is always published on this page with its date of last update.